The Manager Routine That Prevents HR Fires (Without More Meetings)

Most HR escalations begin as small issues: attendance drift, performance confusion, interpersonal conflict. A simple manager routine prevents “surprise” crises.

Weekly (10 minutes per team member):

• What went well? What’s blocked? What’s next?

• Capture 2–3 bullet notes (facts, not opinions)

Monthly:

• Review attendance/timekeeping exceptions

• Confirm training and policy acknowledgments are current

• Identify any role changes that affect classification or pay practices

Escalation rules (write them down):Escalate immediately if there is a complaint involving harassment, discrimination, threats, safety, or wage-hour disputes.

Why this works:Documentation creates clarity. Clarity reduces conflict.

Download the “Manager 1:1 Notes Template + Escalation Guide.”

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Disclaimer: Educational information only.